Recruiter Workflow Guide

From first WhatsApp message to Ready to Deploy in under 48 hours.

See the end-to-end recruitment pipeline. Automate screening, follow-ups, and documentation collection while maintaining full operational compliance.

Dashboard View Monitor

Job Eligibility Rules

Role: Delivery Executive
Rules Set:
- License Verification: DL Required
- Min Experience: 6 months
- Vehicle: Two-wheeler (RC required)
1

Create Job & Eligibility Rules

Time Estimate: 10 minutes • Status: Setup stage

Define your workforce role and check-box eligibility criteria (e.g. height logs for guards, license checks for delivery riders, billing experience for retail staff).

DO: Be specific about license requirements.
DON'T: Leave height or language qualifications undefined.
Pro Tip: Toggle the 'Require BGV Consent' flag to automatically send digital signature links.
2

Launch QR & WhatsApp Campaign

Time Estimate: 5 minutes • Status: Launch stage

Generate and print QR code posters. Place them on warehouse gates, distribute on local Job groups, or generate custom Facebook links.

DO: Print in high contrast for mobile scanner clarity.
DON'T: Distribute the WhatsApp business number without the QR links.
Pro Tip: Attach a referral code to the link to track sourcing sources.
3

AI Intake (Text, Voice, Photo)

Time Estimate: Instant • Status: Automated

Applicants WhatsApp the code. The AI intake engine captures messages, handles transcription of Hindi voice notes, and executes document OCR.

DO: Accept mixed Hinglish and voice notes.
DON'T: Reject blurry photos; let the chaser ask for resubmissions.
Pro Tip: The Voice notes NLU checks regional nuances automatically.
4

Auto-Structure Profile

Time Estimate: Instant • Status: Automated

Messy texts are parsed. Extracted data fields (Name, Age, Locations, Skills) are populated into clean digital profile structures.

DO: Capture previous employer logs.
DON'T: Let recruiters overwrite unstructured inputs manually.
Pro Tip: Data resides in Mumbai servers in compliance with privacy acts.
5

Eligibility Check

Time Estimate: Instant • Status: Automated

AI screens profiles against the configured vertical rules. Candidates who don't meet basic requirements are gracefully notified.

DO: Automate polite rejection bubbles.
DON'T: Proceed with BGV if criteria checks fail.
Pro Tip: Eligibility rules are checked inside 41 milliseconds of parsing.
6

Missing Info Engine Chases Gaps

Time Estimate: Automated Follow-ups • Status: Active

If documents or key parameters (like DL numbers) are missing, the AI auto-chases the applicant via WhatsApp. HR never calls.

DO: Schedule reminders inside daylight hours (9 AM - 8 PM).
DON'T: Send repetitive messages within 4 hours.
Pro Tip: Custom chaser delays can be tuned inside capabilities dashboards.
7

Document Collection & Consent

Time Estimate: Automated • Status: DPDP Compliant

Candidate uploads photos of Aadhaar, DL, or certificates. AI verifies image layout and obtains digital BGV consent signatures.

DO: Validate compliance checklist criteria.
DON'T: Keep biometric Aadhaar files; redact them immediately.
Pro Tip: Document extraction uses secure sandboxed OCR containers.
8

Verification Status Workflow

Time Estimate: Integrates Providers • Status: Tracking

Background check requests are sent to verified agencies. Tracks states: Not initiated / Consent received / In progress / Verified / Review needed.

DO: Let human recruiters flag review cases.
DON'T: Auto-conclude criminal status based on OCR data.
Pro Tip: Legal BGV API feeds synchronize every hour.
9

Interview Scheduling

Time Estimate: Calendar Sync • Status: Active

Eligible, document-verified candidates are scheduled for final interviews. Calendar invites and links are texted automatically.

DO: Sync slots with recruiters' active diaries.
DON'T: Schedule overlapping timings.
Pro Tip: Voice AI can trigger phone calls to confirm candidate attendance.
10

Ready to Deploy

Time Estimate: Approval • Status: Completed

Candidate profile updates to "Ready to Deploy" status. Recruiter reviews verified metrics and signs off on deployment.

DO: Sync files directly to payroll HRMS.
DON'T: Bypass human recruiter sign-off.
Pro Tip: Click "Deploy" to notify operations manager at the target facility.
Onboarding Roadmap

Day 1/7/30 Milestones Checklist

Day 1: Setup
  • ✓ WhatsApp API registration approved
  • ✓ Job description templates loaded
  • ✓ Campaign QR posters generated
Day 7: Automation
  • ✓ Live campaign receiving messages
  • ✓ Missing info chaser running
  • ✓ First BGV checks triggered
Day 30: Scale
  • ✓ Multi-location setups active
  • ✓ Referral bonus engine tracking
  • ✓ Custom HRMS integration online
Recruiters Playbook

Campaign Distribution Playbook

Maximize applicant traffic by optimizing marketing placement channels.

Facebook local Job groups: Post weekly with campaign referral links. Do not post simple text messages.
Warehouse Entrance posters: Glue QR posters at eye level near checking tables.
Employee Referrals: Text current workers their unique referral links via WhatsApp.
Quality Guidelines

Audio & OCR Quality Rules

Help applicants upload clean assets for higher parsing accuracy.

Voice Notes: Encourage speaking in Hindi/regional dialects. Ambient warehouse noise is fine.
Biodata photo OCR: Ask applicants to lay papers flat under direct light. Shadows reduce accuracy.
Aadhaar scans: Remind candidates to capture both sides of the identity card.